Best Methods to Convert Outlook PST to MSG: A Complete Guide

Summary: Many users send us queries like “How do I Export emails from Outlook to MSG?”. Therefore, In this post, we will provide solutions to all such queries. Stay tuned to discover the most effective methods for converting Outlook PST to MSG. These methods involve a manual approach with step-by-step guidance. We will also discuss the PST Converter that can help you convert Outlook PST to MSG. Before. Let’s discuss these formats in brief in the below context.

What are PST and MSG Files?

Personal Storage Table is a file format of Microsoft Outlook in which all mailbox data is kept such as emails, calendars, notes, journals, contacts, etc. It supports IMAP, POP3, and web-based email accounts. Besides, the PST files are saved on the user’s system, making them easily removable when the email server runs out of space.

Microsoft Outlook is the only application that uses the MSG file format. All header information, the main content, hyperlinks, and attachments are saved in plain ASCII format. Using MSG files offers the benefit of being able to archive and store them. By using MSG files, users can download emails via the POP3 client and view their details even when there is no connectivity. Let us now learn about the reasons for PST to MSG Conversion.

Why do we convert PST files to MSG?

Various Factors are responsible for users looking for ways to export emails from PST files. The following are the primary reasons to export PST to MSG files :

• The PST File contains numerous emails, and it’s problematic to share selected emails from the PST file. Thus, it is necessary to export the PST file to MSG.
• PST files are usually large in size. Therefore, people face issues saving PST files in cloud storage.
• There are high chances of PST file corruption. Converting files from PST to MSG can save the files from data loss and corruption problems.
• Converting PST files to MSG can also be used for forensic analysis of emails.

Given above are the explanations to convert Outlook PST to MSG. Let us now learn the methods to export PST to MSG files in the succeeding context.

How can I export emails from Outlook to MSG format?

Let us now look into the manual approach for PST to MSG Conversion. In the manual process, there are two ways to export emails from a PST file. Here are the two manual methods:-

1. Manually export PST to MSG using drag-and-drop
2. Convert PST file to MSG Professionally

Method 1: Manual methods to convert Outlook PST to MSG using the drag-and-drop technique

In this approach, users need to use the drag-and-drop function to export emails from PST files. Follow the process as mentioned to get good results:

1. Firstly, create a new folder in your system.
2. After that, launch Microsoft Outlook on your PC.
3. Select the desired email and move it into the newly created folder by dragging and dropping.
4. Repeat this process for all the Outlook emails you want to export.
5. Finally, compress the folder to send it to other recipients easily.

Although this method is an efficient way to Convert Outlook PST to MSG, it can be time-consuming and challenging to drag and drop each email. In the next, we will discuss the various limitations of this process.

Limitations in Manual Technique

You have to drag and drop each email, which can be heavy work for some users.

• Beginner users may need extra technical support to finish the process and could require frequent explanations.
• This process is not suitable for converting bulk files efficiently, requiring that users repeat the process for each file individually.
• This manual process can be time-consuming, particularly when you are managing a large number of emails.

Manual methods have several limitations, making it crucial to consider more dependable alternatives. If you're looking for a more effective solution, it's worth exploring a professional approach to converting PST to MSG. Let's see the steps involved in a professional conversion process.

Method 2: Convert PST file to MSG Using a Professional Tool

If the manual method doesn't work as expected, you can opt for a professional solution like the PST Converter Tool. It allows you to export PST files including email, calendars, contacts, journals, and notes to MSG, Office 365, EMLX, MBOX, PDF, EML, Gmail, Yahoo, IMAP, and others.

Follow these simple steps to convert PST files to MSG:

1. Download and install the Outlook PST Converter on your computer.
2. Click the "Select File(s)" button to browse and select one or more PST files.
3. Select the mailbox folders you want to convert and preview the details. Click "Next".
4. Choose the desired MSG output format.
5. Click the "Convert" button to begin the conversion process of the PST file.
6. Once the conversion is complete, your PST files will be successfully saved in the MSG format.

Conclusion

This valuable post presents two methods to Convert Outlook PST to MSG. This post provides guidelines for both a manual and a professional approach to efficiently exporting MSG file formats from PST files. Both methods are easy to use so it’s up to you which method is suitable for you to Convert PST file to MSG.