Simple Method To Export Office 365 Mailbox to PST

Summary: Many users use MS Office 365 to send and receive emails. Users who work with Microsoft Office 365, can move all mailbox data from one account to another at any time. They have to save Office 365 to PST files to finish this process. In other words, we can use the Office 365 Backup & Restore Tool to save their mailbox data.
Now, we will discuss simple ways to migrate Office 365 to Outlook PST file formats. Please read the full article.

Why Do We Export 365 to Outlook PST?

These days people have queries like “When do we need to Export Office 365 mailbox to PST File”. There are many reasons to backup Office 365 mailboxes to PST that are described below:

• Secure data from accidental deletion.
• Sometimes a user account is deleted; in this situation, the user can restore their mailbox data from the backup file.
• To share mailbox data.
• If an account gets hacked and the user wants to import data, exporting Office 365 to PST file format will be helpful.
• Want to keep data for a longer period? Exporting Office 365 files to Outlook PST files is very helpful in avoiding the above situations. It will also help users to keep data safe. Now, we’ll learn the best way to Export Office 365 mailbox to PST.

Methods to Export Office 365 to PST File

There are two main ways to migrate Office 365 to Outlook PST files: manual and professional software. In manual methods, users can take backups using the eDiscovery export tool, and in professional methods, they can use an Office 365 backup tool.

Method 01: Export Office 365 to Outlook PST

There are several built-in ways in Microsoft Outlook to convert Office 365 files to PST. Furthermore, this menial method is free of cost but requires good technical expertise. There is no direct way to convert O365 to PST, so the process is split into two steps.

Step 1: Add your Office 365 account to Outlook.

• Open the Outlook application on your system.
• Click on File >> Add Account.
• Enter your Office 365 email address.
• Fill in your Office 365 password and type it again.

• Click the Next button.
  Note: Verify that you are signed into your Office 365 account in the browser. This is important to complete the migration process successfully.

• A confirmation message will be sent to you once the configuration is finished.
  Step 2: Export Office 365 Mailbox to PST

• Navigate to your configured Office 365 account and open the email folder you wish to download.

• Click on File >> Open & Export.

• Select the Import/Export option.

• Select "Export to a file" and then click Next.

• Select Outlook Data File (.pst) and click Next.

• Select the folders you want to export and click Next to continue.

• If required, activate the needed features and click Finish.

Manual methods are very lengthy and tough. You can complete the migration if you have good technical expertise.

Method 02: Backup Using Professional Method

In this method, you can use an expert Office 365 Backup & Restore Tool to create a backup of Office 365 email into multiple file formats. It provides you safe and secure backup without any file corruption. This tool can convert many other formats such as PST, MBOX, PDF, EML, EMLX, MSG, and other file formats on your local system or maintain data integrity while creating backups.

You can simply follow these simple steps to back up:

1. Install and Run the Office 365 Backup Tool and choose Office 365 Backup.
2. Fill in your Office 365 login information and press Sign In.
3. Pick the Office 365 account and select the files and folders for export.
4. Choose PST as the saving format, and select any additional features and filters.
5. At last, click on the Convert button to initiate the Office 365 to PST migration.

As you hit the Convert button your backup will be initiated and completed after some time. The data can be accessed from the folder where you saved it.

Final Words

In this article, we discuss how we can Export Office 365 mailbox to PST by using both methods. The first method is beneficial if you have maximum experience. So if you are an inexperienced user then you should choose a professional method. So that you can back up Office 365 to Outlook PST files without any data loss.