02 Technique | Open MSG Mails To Electronic Documents

Since Microsoft Outlook employs extensive mail client applications at the corporate level and PDF is a platform-independent file format that simply operates on different systems or devices, both MSG and PDF file formats are extremely demanding. The ability of PDF files to grant access to a great range of operating systems is its most useful quality. For future usage and backup, then, the conversion of Outlook emails to Electronic Documents is necessary for every MS Outlook user. However, exporting MSG to PDF format with attachments is not an easy chore without the assistance of a commercial tool, as both formats differ.

The Outlook email client generates and stores an MSG file; the Exchange Server also makes use of this file extension, which holds a single email message in the Outlook program.

Additionally, a file extension created by Adobe Corporation is PDF. Among file formats, this one is the most often used rather than MSG. Advanced format PDF can store photos, fonts, graphics, etc.

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Manual Method for Opening Outlook Mails To Electronic Documents

1. Start Outlook email client first.
2. Choose the MSG file you wish to convert into PDF.
3. Select "Save As" from the File Menu.
4. Choose now the destination location on your local system where you wish to save your Outlook message.
5. Then, choose a Save As Type option to save the file like HTML.
6. Right-click on a file you saved in the HTML format thereafter.
7. Open the MS Word-saving file.
8. Click on the Save As choice in Word after navigating the File Menu.
9. Finally, you have the PDF choice available in Microsoft Word.

Important Note: Manual technique only moves Outlook message information including header information, body portion details, etc. just able to convert one file at a time and cannot move attachments.

If the user must batch convert MSG files to PDF with their attachments, the previous manual approach is not the correct one even though the Outlook messages can be in PDF format. With the above approach, bulk conversion of Outlook MSG files cannot be supported by manual solutions. Thus, it is not feasible.

Best Technique to Open Outlook Mails To Electronic Documents

The best and correct way to batch change a message file to PDF format at once without losing any information is TrustVare MSG to PDF Converter Software. Although there is a manual approach available, it always takes time to apply the process and the user can only save one Outlook email at a time; batch conversion is not supported and attachments of the file cannot be exported. Conversely, MSG to PDF Converter readily converts MSG files with attachments to PDF format.
To check its operation, one can save the first five MSG files from each chosen folder to PDF free of cost. Once the program's functionality has been tested, one can use the license key, allowing infinite conversion from MSG to PDF in one operation.

Here are the steps:

1. Install and run MSG to PDF Converter Software.
2. To add PST files or folders, from the browser option.
3. Check the preview on the screen.
4. browse msg file
5. From the Export tab, select PDF now.
6. Choose a route to save it.
7. Hit on the Convert Now option.

Important characteristics of MSG to PDF converter

• Users of MSG Converter Tool can quickly and without data alteration convert limitless Outlook messages to PDF format at once.
• This program just uploads a single or several MSG files at once.
• It may convert Outlook's message to PDF, including attachments.
• With a very easy UI, MSG to PDF Tool lets home users cleverly use it without any expert support.
• Anyone can quickly store the produced data at the necessary spot using this great utility to only handle and access the data.
• The program maintains all the email elements and folder layout exactly throughout the MSG to PDF Conversion procedure.
• Users of this program may also save effort and time by doing the selective data conversion from MSG to PDF.
• This utility can be used on all Windows OS versions, including recent Win 11, 10, 8.1, 8, 7, XP, Vista, etc.

Result

I have developed several answers to the subject "How to Change Outlook Message to PDF with Attachments" in the above-mentioned article. This blog clarifies both professional and handcrafted solutions. Before deciding on any one of these techniques, read the whole article. Users should keep in mind the obstacles of the free manual solution to change msg file into PDF format under mind.