Combining Outlook PST files is like perfectly straightening your mails for best use. Instead than having emails strewn throughout numerous folders, you compile them into one easy area. This simplifies email backup of your data, saves time, and helps you find items. The reasons behind people combining Outlook PST files and manual merging methods will be examined in this post. If you want a simple approach to merge Outlook PST files, this post could be of use.
Why do Users Combine Outlook PST Files?
Outlook users are rather numerous in email addresses. Outlook generates a unique PST file for every email account, hence if you have several Outlook accounts you will have several PST files. Dealing with several PST files might be challenging as well. Many individuals so mix Outlook PST files.
People combine PST files for several additional reasons as well. Here is a sample of them enumerated.
• Stop data loss.
• Avoid numerous outlook folders.
• Combine past accounts.
The Benefits of Combining Many Outlook PST Files
Merging Outlook PST files into a single file in Microsoft Outlook provides several advantages especially for people handling enormous emails and other data.
• Having one consistent PST file simplifies your Outlook data management—email, contact, calendar, and otherwise.
• Using Outlook's search function becomes significantly more successful when all of your data is combined into a single PST file.
• One entire PST file is easier to maintain and less prone to mistakes than many smaller ones when backing up.
• Whether your intended copy of your email data is to another computer or email client, having everything in one PST file streamlines the migration process.
• Oversaw many PST files runs run the risk of either missing or unintentionally losing them. Combining your files lessens the likelihood of such incidents and protects your data from inadvertent corruption or destruction.
Combining Outlook PST files helps to provide a consistent, ordered Outlook experience.
How to Combine PST File by Manual Method?
PST files can be manually combined or with outside tools. Manual merging PST file methods are found here. Also taught will be how fast PST files can be merged with a PST merging tool.
Manual Combine PST files
Step 1: Make First A New Outlook PST File
• Open Outlook then look at the Home tab.
• Click New Items; pick More Items; then, Outlook Data File.
• Click OK after deciding where to save the file, naming it.
Step 2: Import Outlook Data Into The New PST File
• Should Outlook still show the File tab, go to it.
• Select Open & Export; then import or export.
• Choose Import from another file or program; then, click Next.
• Go on Next after selecting Outlook Data file (.pst).
• To choose specific data or folders, follow the instructions after navigating to the PST file you desire to import.
• Use this for every PST file you wish to merge into the new PST file.
This hand method requires considerable attention since errors could lead to data loss. Every action must be done correctly; depending on the number of PST files, the operation can have to be repeated many times.
Problems With Manual Method:
• Especially in situations involving several files to combine, manually building a new PST file and importing data from several PST files could be time-consuming.
• Since the activity is manual, errors in data input and file production are more likely. Mistakes could lead to data loss or corruption.
• The manual method provides no automation options; so, users must individually import every PST file once again. This can be difficult and ineffective especially when combining numerous files.
• Combining many PST files into one large file increases the possibility of file corruption particularly in cases when the file size exceeds recommended limitations.
• Should merging PST files fail, duplicate emails, contacts, or other data show up in your mailbox, your mailbox will become confusing.
Combine Outlook PST Files With PST Merge Tool
Although we will demonstrate a merging process using the DataVare Outlook PST Merge tool numerous tools are included in many applications to combine PST files. Any program you may utilize will enable you to combine Outlook PST files swiftly.
Furthermore easily handled in the free demo version of this software are the first 10 items in each folder.
Features:
• Users may concurrently add many PST files.
• Two or more PST files could be combined in plenty of ways. The options at hand are Merge, Join, and Merge contacts folders.
• The application lets any length PST files be merged.
• Users might save the new PST from an existing file or create a new PST from another file.
• Able of combining unicode PST files with ANSI;
• Outlook installation is not necessary.
Conclusion
Outlook PST file merger will simplify your email management considerably. Combining multiple PST files into one in Outlook stream reduces clutter, saves time searching for emails, and simplifies backing up your data. You really gain from either manually combining or applying a solution like DataVare Outlook PST Merge Tool.
Whether your work is freelance managing client projects or just trying to simplify your mailbox, merging Outlook PST files is a great approach to enhance Outlook experience.
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