How to Compact PST Files with Ease

Summary: Microsoft Outlook provides enough data for storing PST file data. However, when PST files get large, they will become complicated to manage with time, and users compress them to free up the extra space for storage. Therefore, we will provide you with the most effective methods for compressing Outlook PST files. This blog describes manual processes as well as professional Outlook PST Compress Tool to compact PST files. However, let’s first see why it is necessary to compress Outlook PST files before proceeding with the methods.

Why We Need to Reduce PST File Size?

Many reasons are important for minimizing the size of Outlook PST files. The following reasons are given below.

• Outlook performs more efficiently when data files are smaller.
• If your data files are large then Outlook searches and email openings might be performed slowly.
• Large data files occupy more disk space on your computer or mail server.
• Smaller mailboxes can increase mail server efficiency.
• By reducing the size, you can reduce the possibility of file corruption.

Easiest Methods to Compact PST Files

There is no manual way to compress PST file size without Outlook. We’ve got you. One option is to use an automated solution, which professionals highly suggest.

The Aryson PST Compress is an efficient solution to compress Outlook PST file with 100% data accuracy. The tool easily compresses single or multiple Outlook PST files without needing to install MS Outlook on your local device. For reducing PST files size from Outlook 2021, 2019, 2016, 2013, and earlier, this is the most useful tool is available.

How to Compress PST File without Outlook?

Follow the following given steps for compressing the size of Outlook PST without Outlook.

1. Download and install the PST Compress Tool on your local device.
2. Open the software, and choose the Select Files button for selecting single or multiple Outlook data files.
3. After that, the program shows a preview of the Outlook PST files.
4. After selecting the folders, click the Next button.
5. Depending on your requirements, choose the Compress option.
6. Additionally, you can also utilize the built-in functionality of the software.
7. After that, Click the Start Compression button to start the process of compressing.
8. Finally, the software reduces Outlook PST file size in just a few minutes.

With the help of the following method which is described above, you can securely reduce the size of your PST files without any data loss. However, if you use Outlook, you can also go with the below method to reduce PST file size.

Compact PST Files With the help of Outlook

You can go with this method if you have Outlook installed on your local device. So, without any delay, let’s see the following steps.

1. Navigate to File >> Info >> Account Settings.
2. Now, select Account Settings, click Data Files, and choose the Outlook data files that need to be compressed.
3. After that, tap on Settings and click the Compact Now button to reduce the size of the selected PST file.
4. Now, the process of compressing will be started, it will take some time, so wait until the process is completed.

The above method describes minimizing Outlook data files with the help of Outlook. However, this method is not efficient for compressing the PST files which have a maximum size limit. Therefore, we’ll always suggest you use the professional method for a secure compression of Outlook PST files.

Conclusion

This blog described two methods to compact PST files: manual and professional approach. However, we saw manual method has some limitations, it takes much time and requires technical expertise. Hence, it is always recommended to use the PST compress tool that provides the solution for straightforward compression of the PST files.