How to Batch Convert MSG to CSV with All Attributes? 2 Best Solutions Discussed

Are you overwhelmed by Outlook email archives? Finding a way to convert MSG files to CSV can be tough. This guide will show you how to batch-convert MSG files to CSV, keeping all details intact. You'll learn about a user-friendly solution that can seamlessly transform MSG to CSV without losing any sort of information.

MSG:- MSG is a file format mainly by Microsoft Outlook and Exchange used for storing single email messages, contacts, appointments, and tasks. An MSG file has some basic information including sender, recipient, subject line, date, and body of the message. It even carries attachments along with metadata properties related to the message.

CSV:- CSV stands for Comma Separated Values. It is such an easy file format by which one can save tabular data, like a spreadsheet or database. Each line of a CSV file will represent one row of data, and all values in the respective row will be separated by commas. This format allows for easy exchange of data between different applications, especially those that handle structured data as does the case with Excel or database management systems.

Why Convert MSG to CSV?

Converting MSG files to CSV can be beneficial in various scenarios. A few of these are mentioned below:

• CSV files are relatively easy to open and read than MSG files. It is not complicated to access CSV files because you can open it in a spreadsheet application like Microsoft Excel or Google Sheets

• This is because the working person may not be using Outlook. CSV files are mostly smaller in size rather to MSG files.

• You can do calculations, you can order, and filter data in a spreadsheet format, which you cannot do when having MSG.

1. Manual Method to Convert MSG to CSV using Outlook

• Open Microsoft Outlook Personal Information Manager in your computer.
• Then you can open Outlook email client. On the application, click New Folder.
• Now, you can drag and drop your MSG files into the folder you just created.
• Then you restart Outlook and do the same thing.
• You go to File. Then you click on Open & Export. After that, click Import/Export.
• In the next step, click Export to a file and select Next.
• From there, you will click on Comma Separated Values (CSV) then click Next.
• Select the newly created folder with all MSG files and click Next.
• Choose the destination path where you want to save your CSV file. Then, click Next
• Finally, configure the field mapping according to your requirements and then finalize it.

Limitations of Manual Method

• Outlook installation is mandatory to perform the conversion.
• You may lose file formatting and folder hierarchy, as the steps are too complicated.
• It is a lengthy and time-consuming process for novice users.
• There is no guarantee that you will lose important information while performing conversion.

2. Professional Solution to Batch Convert MSG to CSV

Try BitRecover MSG Converter is a multi-purposed software solution that provides the exact feature for MSG to CSV conversion. This compatible tool supports both Windows and Mac, available with a free demo version. This way, the user can preview its abilities before purchasing its licensed version. Also, you can filter out specific data from MSG using different filters available.

Key Steps to Use Professional Solution

• Open MSG to CSV Converter and then import your MSG email or contacts files using the software user interface. You can either select Select Files or Select Folders.
• Select Folder Holding Multiple MSG Files. All the MSG files and folders will be displayed in the panel of the software. Now, select the files you want and click on Next
• Now, you need to select the desired output format, which is CSV (Comma Separated Values).
• Then browse to find the output folder where the output data will be saved. Normally, the tool defaults to the desktop for saving output.
• Click on the Convert button to begin with the process of MSG file conversion to CSV and then just wait for the completion of the process.
• After the successful completion of the conversion, you will receive a popup success confirmation message.
• Finally, the destination folder opens automatically whereby one can easily access the converted CSV files.

Why Choose a Professional Solution Over a Manual Solution?

• The software provides several advanced filter options in which you can convert the MSG to CSV format based on date range, sender and receiver email addresses, or email subject.
• The Outlook MSG to CSV Converter will create a separate CSV file based on the number of MSG folders that are available and will import all MSG files available in the system.
• Two options for importing multiple MSG files are available to users of the conversion software. Users can either select files or select folders to import multiple MSG files into the conversion software.
• This application exports both MSG contacts and emails into CSV and maintains all the information included in them.
• You can easily export MSG to PST, PDF, EML, and 25+ other file formats.
• This software is available to major versions of Windows as well as Mac OS.

Key Takeaways

In this blog post, we have discussed manual as well as experts’ verified solution to complete the tasks. Since the manual method comes with various limitations batching processing is not possible. Also, most often folder hierarchy and attachments will not be intact in bulk scenarios. To avoid this, we have mentioned a professional solution. Consider any of these solutions as per requirements.